The bucket found rock.
Did the job make money?
Excavation business software with profit visibility built in. See which sites made you money, which lost it on machine hours and hauling, and what to do about it next bid.
Built by someone who ran a service business for 20 years. Works with QuickBooks Online and Desktop. 60-day money-back guarantee.
Excavation business software with profit visibility built in. See which sites made you money, which lost it on machine hours and hauling, and what to do about it next bid.
Built by someone who ran a service business for 20 years. Works with QuickBooks Online and Desktop. 60-day money-back guarantee.
| Job | Estimated | Actual | Variance |
|---|---|---|---|
| Dig #3312 | $4,800 | $5,620 | +$820 |
| Dig #3318 | $4,800 | $5,590 | +$790 |
| Dig #3325 | $4,800 | $5,640 | +$840 |
| Dig #3331 | $4,800 | $5,610 | +$810 |
Machine-hour & haul variance:
THE COST OF NOT KNOWING
Your excavation software is hiding the most
important thing about your business.
Every day, your machines move dirt. Your crews run equipment. Invoices go out.
The bank account moves up and down. And nobody can tell you, right now, which of those sites actually made you money.
What’s under the grass is an estimate until the bucket finds out.
You bid the dig based on soil type and depth you can’t fully see until you’re in the ground. Hit rock, hit water, hit an unmarked line, and the machine hours stack up fast. None of that shows up until the job’s closed and the invoice is already sent.
Machine hours and hauling eat margin quietly.
An extra hour on a mini excavator, a second dump truck run, a trip the fuel log doesn’t catch. Small per job, large across a season. Your dashboard shows revenue. It doesn’t show what the dirt actually cost you to move.
Every FSM tracks the
work.
Platforms like Jobber, Housecall Pro, and ServiceTitan show you what got picked up. None of them sit with you and tell you what the numbers mean. Compare how we differ on our MyWorkbelt vs Jobber breakdown.
Three things no other excavation software in your price tier gives
you.
Built-in job-level profit tracking
Budget vs Actual shows you what you estimated for machine hours, labor, and hauling against what each site actually consumed. Aggregated by job type, by crew, by machine.
A monthly Growth Review with a real person
One hour, once a month, with the same Client Success Manager who has been watching your numbers all month. They tell you what they found. You decide what to change. Bid rates, rock clauses, equipment allocation.
Setup done for you in less than a week
We map your job types and equipment list, migrate your data, and train your crew in focused sessions. You don’t configure the software. We do. Most platforms hand you a login. We hand you a working system.
Profit by site, not just dirt moved
Before a dig starts, My Workbelt captures what you estimated for machine hours, labor, and hauling. After the crew closes it out, it captures what the site actually cost. Then it shows you the gap, every time you run that job type.
Across 36 basement and foundation digs, your machine-hour cost might run $820 over estimate, every job, for four months, and nothing on your dashboard would tell you. Budget vs Actual does.
A real person who already knows your numbers
Once a month, your Client Success Manager sits with you for an hour and walks through what Budget vs Actual found. Which loads ran heavy on disposal. Which jobs needed a second dump run. Which prices haven’t moved while costs have.
You don’t run the report. You don’t interpret it alone. The software collects the data. The Growth Review tells you what it means.
Scheduling and equipment tracking that feeds your cost data
Assign crews and machines, move jobs, and keep the board current from one calendar. Every completed site, with its machine hours and hauling costs, flows straight into Budget vs Actual. No double entry, no separate spreadsheet.
Oak Ave
Linden
Maple St
Rowe
Vine Ct
Westgate
Birch
Work orders, call tracking, and a mobile app for the field
Your crew gets the site address, utility marks, soil notes, and the scope on their phone. They log machine hours, close the job with before-and-after photos, and capture a signature. The office sees it instantly, and the costs land where they belong.
Every machine on your yard, tracked by job, so you know which excavator or skid steer actually earned its keep this month.
Estimates that win work and bids for margin
Build a quote for a dig, trench, or grading job in minutes, with line items for soil conditions, estimated machine hours, and hauling. Add a rock or unmarked-utility clause so unexpected ground doesn’t come out of your margin.
Quotes sitting unanswered get flagged so they don’t quietly turn into lost work. And because you priced against real equipment and labor costs, the bids you win are the bids worth winning.
Invoice from the site, get paid, stay clean in QuickBooks
Send a professional invoice the moment the job closes, including any change orders for rock, extra hauling, or added scope. Take payment by card, ACH, or Tap to Pay, or invoice net terms for commercial and GC accounts.
Every invoice and payment syncs to QuickBooks Online and Desktop. The sync was reviewed by a QuickBooks ProAdvisor, so your bookkeeper isn’t chasing duplicate entries at month end.
The part that’s easy to miss on a
feature list.
Four things wrap around the software. They’re the reason excavation crews actually keep using it.
Setup done for you
Your CSM maps your routes and job types, migrates your history, and configures the platform around your operation before you log in. You get a working system, not a template.Unlimited training
A named person trains your office and your crews, for as long as it takes. Not a ticket queue. Not a help article. An actual person who knows your account.Monthly Review
One hour a month with the CSM who has been watching your numbers. This is where the software stops being a tool and starts being a business advisor.60-day guarantee
If we do not find at least one hidden profit opportunity in your first 60 days, we refund every dollar. Subscription and setup. No fine print.
BUILT BY SOMEONE WHO LIVED IT
We know what it’s like to finish your best revenue month and still wonder where the money went.
“Every operator I knew had the same problem. The work got done. The bills got paid. Nobody knew which jobs were actually profitable. So I built the software I needed.”
Sree ran a service business for 20 years before he built My Workbelt. He never had software that could tell him which of his jobs had made money. Budget vs Actual exists because he needed it. The Growth Review exists because he knew that data without a conversation about what to do with it was just another report nobody read.
Connected to the systems you
already run.
Two-way sync with Online and Desktop, reviewed by a QuickBooks ProAdvisor. Customers, invoices, and payments stay matched.
Take payment on site or online. Credit card, bank transfer, or Tap to Pay, with a card on file for recurring maintenance customers.
The crew app runs on iOS and Android. Routes, job scope, before-and-after photos, and time tracking, all from the field.
Your CSM migrates customer history, route templates, and your QuickBooks connection during setup. You do not touch a spreadsheet.
Every cost, before you
book a call.
Every line item is on the pricing page. The price you see at your demo is the price you see on your second invoice.
60-day money-back guarantee
If we do not find at least one hidden profit opportunity in your first 60 days, we refund every dollar you have paid us. Subscription and setup. No fine print.
WHAT WE FIND WHEN CLIENTS START LOOKING
Typical scenarios in the first 60 days.
Both scenarios are illustrative. Numbers and trades reflect what My Workbelt clients describe at their first Growth Review.
A TYPICAL SCENARIO · EXCAVATION
You ran 36 foundation digs last season. You priced them the same as always.
Basement and foundation work is steady volume for you, so you never questioned the bid rate. Your CSM walks you through Budget vs Actual on those 36 jobs at your first Growth Review. Machine hours are running $820 over estimate. Every dig.
It wasn’t a crew problem. It was a soil problem nobody had priced for. You added a rock clause the following week.
A TYPICAL SCENARIO · EXCAVATION
You built your bid rate three seasons ago. Fuel and equipment costs haven’t sat still.
Diesel, machine maintenance, and hauling fees have all moved since you set your hourly rate. Your CSM models the gap at your first Growth Review and shows you what a rate adjustment recovers across a full season of trenching and grading work.
You raised your rate on the next round of bids. You lost one job to a lower bidder. You kept the margin on the rest.
QUESTIONS EXCAVATION OWNERS ACTUALLY ASK
Common questions,
answered plainly.
How is this different from Jobber or Knowify?
Can it track machine hours and equipment costs by job?
I bid by soil conditions I can’t fully see upfront. Can the software handle that?
Does it work for grading, trenching, and land clearing, not just digs?
Can I track more than one crew and multiple machines?
How long does setup take?
Will it mess up my QuickBooks?
What is actually covered by the 60-day guarantee?
More profit from every job. Not just less paperwork.
See what Budget vs Actual looks like on your
excavation operation.
We’ll show you what your profit picture would look like on your sites and your job mix. Not generic demo data. Your data.
60-day money-back guarantee. One Dedicated CSM. Setup configured for your operation.